It is important that higher education institutions take steps to ensure effective decision-making as well as collaboration during these virtual sessions. To ensure maximum board efficiency and effectiveness, institutions must focus on three essential aspects of meeting management:

Make sure that the attendees can join on any device and location. A cloud-based portal with video conferencing built-in can allow trustees to be a part of meetings and access them from any location.

Create a well-organized agenda that will guide the meeting. Distribute the agenda at least a week prior to the event to allow participants to review it and create a the talking points. An agenda that includes time limits will keep participants on track and stop them from being distracted by tangents. Also, be sure to include any off-agenda items and agree to reschedule the meeting for another date in the event of need.

Consider putting together a consensus agenda to save meetings for issues that aren’t controversial and don’t need input or discussion from all members. This will give you more time to dig deeper into https://boardmeeting.fr/2022/06/08/how-to-run-effective-remote-board-meetings/ the strategic issues.

Provide a clear description of etiquette for virtual meetings, including the expectation that attendees turn off their microphones when they’re not speaking. This is a simple courtesy that will go a long way in the reduction of background noise and in improving the quality of audio.